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Event Organisers and Participants

This information is relevant if you:

  • are organising an international event, conference or meeting in Australia
  • have been invited to speak at, perform in, compete in, or attend an international event, conference or meeting in Australia.

International Event Coordinator Network (IECN) Service

The IECN provides free advice on visas to event organisers on the following types of events:

  • business or academic meetings, conferences and seminars
  • sporting tournaments, championships and games
  • trade shows, expos and fairs
  • cultural festivals
  • religious events.

Note: The IECN cannot assist you with personal events such as graduation ceremonies, birthday parties, weddings or attendance at interviews or exams. If your travel to Australia is for these purposes, refer to the following links.
See:
Visitors
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Event Organisers

The IECN assists event organisers by providing free advice on Australian visas for their event participants.

Do my event participants require a visa?

All visitors to Australia must have a valid visa to travel to and enter Australia.
Note: New Zealand and Norfolk Island passport holders do not usually need to lodge a visa application prior to their departure unless they have health and/or character concerns.
See: Travel Documents for Entry to Australia

The IECN can advise:

  • how participants should apply for a visa
  • what visa participants should apply for
  • when participants should apply for a visa
  • where participants should apply for a visa.

How can I help my event participants with the visa application process?

For the best possible chance of hosting a successful event in Australia, you should:

  • Register events with the IECN by completing the IECN Enquiry Form as early as possible.
    Example: In the event planning stage.
    See: IECN Enquiry Form
  • Advise participants of Australia's health and character requirements, which they will have to meet as part of the visa application process.
    See:
    Fact Sheet 79 – The Character Requirement
    Fact Sheet 22 – The Health Requirement
  • Instruct participants to lodge visa applications at least 6–8 weeks before their intended date of travel to Australia (or two weeks for online visa applications).
  • Provide participants with confirmation of their registration, or a letter of invitation, to attend the event if they are not from an eVisitor or ETA eligible country.
  • Where you have registered your event with the IECN, contact the IECN two weeks before the event if any participants have not yet received a visa outcome.

Note: The IECN may not be able to help if your participants do not lodge their visa applications within recommended timeframes.

How can the IECN help me with the visa application process?

The IECN can also provide any of the following services as required:

  • updates on the progress of visa applications
  • confirmation of the lodgement of visa applications by event participants
  • liaison with Australian visa offices overseas to resolve issues arising in the visa application process
  • letters to support bids to host events in Australia.

Confidentiality

In accordance with Australia's Privacy Act 1988, any information an event organiser or participant passes on to the department's IECN, will only be used to facilitate visa processing with the relevant Australian overseas visa office.

Event Participants

Do I require a visa?

All visitors to Australia must have a valid visa before boarding their plane regardless of the length of stay.

Note: New Zealand and Norfolk Island passport holders do not usually need to lodge a visa application prior to their departure unless they have health and/or character concerns.

What should I do to help with the visa application process?

For the best possible chance of obtaining a visa to travel to Australia to attend an event, you should:

  • Determine which visa you should apply for.
    See: Find a visa
  • Apply for your visa at least 6–8 weeks before your intended date of travel to Australia (or two weeks for online applications) as visa processing times may vary.
  • Consider Australia's health and character requirements, which you will have to meet as part of the visa application process.
    See:
    Fact Sheet 79 – The Character Requirement
    Fact Sheet 22 – The Health Requirement
  • If you are not from an eVisitor or ETA eligible country, ensure you obtain a confirmation of your registration, or a letter of invitation, to attach to your paper-based visa application.
  • Lodge paper-based visa applications at the Australian visa office nearest to your current country of residence.
    See: Immigration Offices Outside Australia

Important: IECN assistance will not guarantee a visa grant. In order to be granted a visa you must meet all the legislative requirements of that visa.

Confidentiality

In accordance with Australia’s Privacy Act 1988, any information an event organiser or participant passes on to the Department’s IECN, will only be used to facilitate visa processing with the relevant Australian overseas visa office.

Enquiries

For enquiries, please contact the International Events Coordinator Network (IECN) by completing the online form to register your event and receive advice.
See: IECN Enquiry Form

Important: In accordance with the Australia’s Privacy Act 1988 the IECN is not able to provide a list of events and conferences in Australia.

Last reviewed Wednesday 27 August 2014