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Visas, Immigration and Refugees

Attaching Documents to a Working Holiday Application

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This information offers you guidance in attaching documents to your Working Holiday online application.

If you have already read the information below, you can now attach documents to your application.
See: Attach documents to a Working Holiday application

File naming tips

When naming your files to be attached to an eVisa application only use numbers 0 - 9 and letters A - Z (upper and lower case), dashes '-' and underscores '_'. 

You must avoid using spaces ' ', periods '.', ampersand '&', hash '#', star '*', explanation marks '!', quotations '' "" and any other character that is not a letter, a number, a dash or an underscore.

Compressed files

The department is not able to accept files that have been compressed. A compressed file is a container for documents, programs or other files that have been packaged together and reduced in size.

A common example are files compressed using WinZip® with a ‘.zip’ file extension. If the document you are attempting to attach is too large we recommend that you create a PDF document.
See: https://createpdf.adobe.com/

What can you attach?

The department is only able to accept the following file formats:

Extension File Type
.DOC Microsoft Word 2002 or older document
.DOCX Microsoft Word 2007 document
.GIF Graphics Interchange Format image or graphics file
.JPG JPEG image file
.PDF Adobe Acrobat Portable Document Format file
.PPT Microsoft PowerPoint presentation document
.RTF Rich Text Format document
.TXT Text file
.XLS Microsoft Excel spreadsheet document

The following table details the maximum number, size and allowable formats of files you are able to attach to the eVisa system:

Form type Maximum number of files Maximum size each file Formats allowed

Working Holiday visa or Work and Holiday visa

5

500 KB

.DOC, .DOCX, .XLS, .PPT, .RTF, .TXT, .GIF, .JPG , .PDF

Evidence of education qualification (required for Work and Holiday visa only)

5

500 KB

.DOC, .DOCX, .XLS, .PPT, .RTF, .TXT, .GIF, .JPG , .PDF

Photos

5

500 KB

.GIF, .JPG

Tips for reducing file size

The following table contains tips for reducing the size of your attachments.

Extension File Type Tip to reduce file size

.DOC

Word document

Remove unnecessary images, formatting and macros. Save the file as a Word 5.0/95 version. If the file is still too large, create a PDF document.
See: https://createpdf.adobe.com/

.DOCX

Word 2007 document

Remove unnecessary images, formatting and macros. If the file is still too large, create a PDF document.
See: https://createpdf.adobe.com/

.GIF

GIF image

Reduce the file size of a .GIF image by setting the resolution to 96 DPI (dots per inch).

.JPG

JPG image

Reduce the file size of a .JPG image by setting the resolution to 96 DPI (dots per inch).

.PDF

Portable document format

Reduce the file size of a .PDF document by:

  • Recreating the PDF with Distiller set to 'lowest file size'.
  • Ensuring that all images in the PDF are set to 96 DPI.
  • Deleting all unnecessary images.
  • Saving the file as a RTF or TXT document (this will effect formatting).

.PPT

PowerPoint

Save the file as a RTF or DOC file or create a PDF document.
See: https://createpdf.adobe.com/

.RTF

Rich text format

Remove any unnecessary graphics, links or formatting.

.TXT

Text file

If a bare text file is over 500KB, it will be physically too long to be useful. Consider splitting the document into more useful parts or removing unnecessary data.

.XLS

Excel Spreadsheet

Remove unnecessary images and macros. Save the file as an Excel 5.0/95 version.