Attaching Documents to a Student Visa Application
This information offers you guidance in attaching documents to your Student visa online application.
If you have already read the information below, you can now attach documents to your application.
See: Attach documents to a Student visa application
File naming tips
When naming your files to be attached to an eVisa application only use numbers 0 - 9 and letters A - Z (upper and lower case), dashes '-' and underscores '_'.
You must avoid using spaces ' ', periods '.', ampersand '&', hash '#', star '*', explanation marks '!', quotations '' "" and any other character that is not a letter, a number, a dash or an underscore.
What can you attach?
The department can only access information that is saved using a format supported by Microsoft Word 2002 or older.
The following table details the maximum number and size of files you are able to attach to the eVisa system.
| Form type | Maximum number of files | Maximum size each file | Formats allowed |
|---|---|---|---|
Student Offshore |
30 |
5MB |
.DOC, .DOT, .XLS, .PPT, .RTF, .TXT, .GIF, .JPG , .BMP, .PDF |
Photos |
5 |
500KB |
.GIF, .JPG |
Tips for reducing file size
The following table contains tips for reducing the size of your attachments.
| Extension | File Type | Tip to reduce file size |
|---|---|---|
.BMP |
Bitmap image |
Use a freeware graphics program to convert .BMP files to .JPG files. |
.DOC |
Word document |
Remove unnecessary images, formatting and macros. Save the file as a Word 5.0/95 version. If the file is still too large, create a PDF document. |
.DOT |
Word template |
Remove unnecessary images and macros. If template functionality is not necessary, save the file as a .DOC or .RTF file. |
.GIF |
GIF image |
Reduce the file size of a .GIF image by setting the resolution to 96 DPI (dots per inch). |
.JPG |
JPG image |
Reduce the file size of a .JPG image by setting the resolution to 96 DPI (dots per inch). |
Portable document format |
Reduce the file size of a .PDF document by:
|
|
.PPT |
PowerPoint |
Save the file as a RTF or DOC file or create a PDF document. |
.RTF |
Rich text format |
Remove any unnecessary graphics, links or formatting. |
.TXT |
Text file |
If a bare text file is over 500KB, it will be physically too long to be useful. Consider splitting the document into more useful parts or removing unnecessary data. |
.XLS |
Excel Spreadsheet |
Remove unnecessary images and macros. Save the file as an Excel 5.0/95 version. |