This information is for you if you:
- are organising an international event, conference
- have been invited to speak at, perform in, compete in, or attend an international event, conference or meeting in Australia.
International Event Coordinator Network (IECN) service
The IECN provides free advice on visas to event organisers on the following types of events:
- business or academic meetings, conferences and seminars
- sporting tournaments, championships and games
- trade shows, expos and fairs
- cultural festivals
- religious events.
The IECN cannot assist you with personal events such as graduation ceremonies, birthday parties, weddings or attendance at interviews or exams.
Event organisers and participants
All visitors to Australia must have a valid visa to travel to and enter Australia. New Zealand and Norfolk Island passport holders do not usually need to lodge a visa application prior to their departure unless they have health and/or character concerns.
The IECN can help participants choose the appropriate visa.
How can event organisers help with the visa application process?
For the best possible chance of hosting a successful event in Australia, event organisers should:
- Register events with th
- Advise participants of Australia's health and character requirements, which they will have to meet as part of the visa application processe IECN by completing the IECN Enquiry Form in the event planning stage or as early as possible.
- Provide participants with confirmation of their registration, or a letter of invitation, to attend the event if they are not eligible to apply for an eVisitor visa or an ETA.
- Provide the IECN with a participant list.
Where you have registered your event with the IECN, contact the IECN two weeks before the event if any participants have not yet received a visa outcome.
What can event participants do to help with your visa application process?
For the best possible chance of obtaining a visa to travel to Australia to attend an event, you should:
- Determine which visa you should apply for (ETA, eVisitor, Visitor subclass 600 visa).
- Apply for your visa at least 6 weeks before your intended date of travel to Australia (or two weeks if you are from an ETA or eVisitor eligible country) as visa processing times may vary.
- Consider Australia's health and character requirements, which you will have to meet as part of the visa application process.
- If you are not eligible to apply for an eVisitor visa or ETA, ensure you obtain a confirmation of your registration, or a letter of invitation, to attach to your Visitor Subclass 600 visa application.
- Lodge paper-based visa applications at the Australian visa office nearest to your current country of residence.
The IECN might not be able to help if participants do not lodge their visa applications within recommended timeframes.
How can the IECN help with the visa application process?
The IECN can also provide any of the following services as required:
- updates on the progress of visa applications
- confirmation of the lodgement of visa applications by event participants
- liaison with Australian visa offices overseas to resolve issues arising in the visa application process
- letters to support bids to host events in Australia.
In accordance with Australia's Privacy Act 1988, any information an event organiser or participant passes on to the department's IECN, will only be used to facilitate visa processing with the relevant office outside Australian overseas visa office.
For enquiries, please contact the IECN by completing the online form to register your event and receive advice.
IECN is not able to provide a list of events and conferences in Australia.